Purchasing Coordinator
Public Service is a challenging and rewarding career. Join our team of dedicated public servants.
Saint Charles, IL 
Posted 27 days ago
Job Description
This position is responsible for coordinating the purchase and contract negotiation of commodities, materials, supplies, equipment, contractor services, and professional services in accordance with Federal and State laws and regulations, and City ordinances and policies for all City departments. Will advise personnel on purchasing and procurement procedures; research and identify cooperative and joint purchasing opportunities; administer inter-governmental purchasing agreements; work with departments to prepare, issue, and evaluate requests for proposals (RFPs), requests for information (RFIs), requests for qualifications (RFQs), formal quotations, and bid specifications; maintain record of certificates of insurance and performance bonds; and review and approve purchase orders and change orders.  Will coordinate with accounts payable to develop and maintain a vendor database and will meet with vendors to evaluate products, pricing, and services. Assists and coordinates with the Public Works Purchasing Manager for procurement of goods and services and supports the inventory control division with administrative and analytical support. Supports the Finance Director in setting citywide procurement goals, objectives, and guidelines and as a purchasing representative in the Emergency Operations Center during a declared emergency/disaster. The position reports to the Director of Finance.

Must possess an Associate’s degree or equivalent experience is area of responsibility and three years of experience in purchasing and contracting of a variety of services, supplies, materials and equipment. Should have knowledge of federal and state laws and municipal ordinances regulating purchasing. Public sector experience preferred. Public Procurement Officer (CPPO) and Certified Professional Public Buyer (CPPB) are desirable.

Exceptional communication skills to interact with city officials, employees, outside agencies, other governmental units, and the public are required. Effective written communication skills with report writing, editing, interpretation and analysis of technical information are also required. Proficiency with software such as Word, Excel, Outlook and experience with enterprise financial and accounting systems are required. Working knowledge of DemandStar preferred.   

If selected, successful completion of a background investigation and drug screen are required.


Contact Information
Apply on line at www.stcharlesil.gov/jobs by Sunday, October 10, 2021. Thoroughly complete the employment application. Resumes and cover letters can be attached in the on-line application. If you are unable to apply online, or for other assistance, please contact 630-377-4446.
Job Summary
Start Date
Employment Term and Type
Regular, Full Time
Hours per Week
Work Hours (i.e. shift)
8:00 am - 4:30 pm
Salary and Benefits
Pay range is $28.59 – $40.84 per hour with starting pay commensurate with experience. Excellent benefit package provided.
Required Education
Associate Degree
Required Experience
3+ years
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